We’re looking for a contract Marketing Events Coordinator to own end-to-end logistics and execution for  external event program — spanning trade shows, industry conferences, sponsorships, hosted dinners, leadership exchanges, and company events.

This is a high-volume, detail-heavy, execution-first role — but it’s not just logistics. The best person for this role thinks about how every touchpoint feels to the people experiencing it, from the moment they receive a calendar hold to the moment they leave an event. You’ll serve as the connective tissue across Marketing, Sales, Business Development, Customer Success, and RevOps — keeping every stakeholder informed, every shipment on track, and every event crafted with intention.This role reports directly to Anil Harjani, CRO.

 What You’ll OwnEvent Logistics & Execution

• Manage end-to-end logistics for all external events across Hireology’s three primary verticals: Senior Living/Long-Term Care, Hospitality, and Automotive
• Coordinate booth and exhibitor logistics for trade shows — including registration, exhibitor services portals, electricity/WiFi/furnishings orders, lead retrieval devices, and advance shipping via FedEx
• Manage venue sourcing, catering, AV, and on-site logistics for hosted events (dinners, happy hours, leadership exchanges, experiences)
• Coordinate sponsorship deliverables including logo files, company descriptions, and branded materials per show requirements
• Handle all logistics for virtual/webinar events: speaker coordination, deck submission, tech testing, and post-event follow-up

Experience Design

• Think beyond logistics to how each event actually feels — for attendees, prospects, customers, and the internal team representing Hireology
• Sweat the details that others miss: the right swag for the right audience, a well-timed communication that sets expectations clearly, a hosted dinner that feels curated rather than routine
• Ensure shows up consistently and professionally across every event format and vertical — from flagship trade shows like NADA to intimate leadership exchanges
• Bring a point of view on what elevates an event from transactional to memorable, and advocate for those details when building event plans

Internal Staffing & Communication

• Identify and confirm internal event staffing across BD, Sales, CS, and executive teams
• Book and confirm hotel reservations for all attending team members; ensure each attendee has what they need well in advance of travel
• Send detailed calendar holds for all events, with full itineraries embedded in the invite — and make sure those communications are clear, complete, and well-timed
• Partner with Marketing on content readiness — ensuring decks, collateral, and creative assets are finalized ahead of event deadlines
• Coordinate speaker prep: schedule prep calls, submit bios/headshots/decks to organizers by their deadlines

• Are you interested in this position?

   

  Apply by clicking on the “Apply Now” button below!

   

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