The Administrative Coordinator provides administrative and coordination support to leadership teams, assisting with document preparation, expense reporting, meeting logistics, and general office coordination. This role requires strong organizational skills, professionalism, and the ability to interact effectively with executives, vendors, and internal teams while maintaining efficient office operations.
Key Responsibilities:
- Prepare and format documents, presentations, and spreadsheets for leadership and departmental teams
- Process and track expense reports, ensuring compliance with company policies
- Provide administrative support to executives, including scheduling and coordination of requests
- Prepare PowerPoint presentations and reports for meetings and departmental updates
- Maintain general office operations, including filing, scanning, and document management
- Coordinate meeting logistics, including scheduling, materials preparation, and room setup
- Order catering and coordinate vendor logistics for meetings and events
- Greet and escort vendors through building access points as required
- Set up and coordinate cleanup for meeting food and beverage service
- Maintain professional interactions with leadership, staff, and external vendors
- Support special projects and additional administrative tasks as assigned
Requirements
- High School diploma or GED required
- 2-5 years of administrative support or office coordination experience
- Strong organizational and time management skills
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Excellent communication and interpersonal skills
- Ability to interact professionally with executives, vendors, and internal teams
- Strong attention to detail and ability to maintain confidentiality
Preferred Qualifications:
- Associate’s degree in Business Administration, Office Administration, or related field
- Experience supporting executive leadership or technical departments
- Experience coordinating meetings, vendors, or office events
Key Skills:
- Administrative Support
- Executive Support
- Expense Reporting
- Meeting & Event Coordination
- Vendor Coordination
- Document Preparation
- Microsoft Office Suite
- Office Operations
- Communication Skills
- Organizational Skills
- Confidentiality
- Attention to Detail
- Time Management
- Professional Relationship Management
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