The ideal candidate is a mature, low-ego professional who thrives behind the scenes, anticipates needs before they arise, and brings calm, sound judgment to every situation. They possess exceptional attention to detail, outstanding organizational skills, and the executive presence to interact confidently with senior leaders, Board members, customers, and external partners. They are naturally curious about the business, eager to learn, and motivated to become a trusted advisor who enables executive success rather than simply managing logistics.

• Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
• Coordinate meetings, executive reviews, leadership offsites, and customer engagements.
• Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
• Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
• Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
• Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion.
• Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.

• Assist with department budget tracking, purchase requests, invoice processing, and other administrative financial activities.
• Process executive expense reports accurately and in a timely manner.
• Coordinate planning and logistics for team meetings, offsites, customer visits, executive events, and cross-functional initiatives.
• Ensure all required materials, information, and logistics are prepared for key meetings and executive engagements.
• Serve as the primary point of contact for day-to-day administrative needs across the Marketing organization.

• Prepare, edit, and format high-quality presentations, reports, executive communications, and other business documents.
• Translate executive guidance into polished PowerPoint presentations and supporting materials with exceptional attention to detail.
• Maintain organized documentation and ensure information is communicated clearly and professionally.

• Are you interested in this position?

   

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