We’re looking for a highly organized and versatile professional who enjoys supporting multiple areas of a business, including operations, human resources, marketing, finance, and executive administration. This role is ideal for someone who thrives in a fast-paced environment, enjoys working behind the scenes to keep processes running smoothly, and can effectively balance a variety of responsibilities. As a Business Operations Coordinator, you’ll help support critical business functions, serve as a liaison with external partners, and contribute to the overall efficiency of the organization.
What You’ll Be Doing:
- Support onboarding, offboarding, benefits administration, and employee-related processes
- Act as the primary liaison between the company and its PEO partner
- Assist with payroll coordination and employee documentation
- Schedule and distribute marketing emails, newsletters, and communications
- Maintain contact lists and support partner marketing initiatives
- Coordinate marketing materials, presentations, and digital content
- Track deliverables and help keep projects on schedule
- Process and manage customer invoices
- Coordinate travel arrangements and logistics for leadership
- Manage equipment purchases and maintain asset records
- Support day-to-day business operations and special projects as needed
- Assist with special projects and cross-functional initiatives as needed
Requirements
- Bachelor’s degree in Business, Marketing, Communications, or a related field, or equivalent experience
- 2+ years of experience in operations, office administration, business support, project coordination, or a related role
- Experience supporting invoicing, billing, or administrative accounting processes
- Strong organizational skills with the ability to prioritize multiple projects simultaneously
- Excellent communication and interpersonal skills
- Ability to manage confidential and sensitive information with discretion
Preferred:
- Experience supporting HR-related processes, including onboarding, benefits administration, or employee programs
- Experience working within a technology, SaaS, fintech, or startup environment
- Familiarity with Professional Employer Organizations (PEOs) or outsourced HR providers
- Exposure to marketing operations, campaign coordination, or content distribution activities
Technical Skills:
- Salesforce
- ClickUp
- Microsoft 365 (Excel, Word, Outlook, Teams)
- HubSpot, Pardot, or similar marketing automation platforms
- QuickBooks, NetSuite, or comparable
What Makes Someone Successful in This Role:
- Strong attention to detail
- Self-starter with a proactive mindset
- Excellent organizational and time-management skills
- Comfortable managing several responsibilities at once
- Team-oriented with a willingness to jump in wherever needed
- Ability to adapt in a changing environment
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Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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