The Administrative Assistant will provide administrative, accounting, payroll, and HR support for a commercial construction organization. This position will work closely with project managers, field employees, supervisors, vendors, and internal leadership to ensure day-to-day office operations and administrative processes run smoothly.

Primary Responsibilities:

Accounts Payable:

• Receive, review, code, and enter invoices into the accounting system
• Maintain accurate accounts payable vendor files
• Review invoices for proper billing amounts and accuracy
• File and maintain paid invoices
• Distribute subcontractor invoices to project managers for review and approval

Office Management:

• Manage incoming and outgoing mail and packages
• Maintain office supply inventory
• Assist with setting up new project files
• Assist with closing out completed project files
• Support year-end administrative tasks
• Assist field employees with paperwork and project-related administrative requirements as needed

Human Resources:

• Manage employment applicants and coordinate interviews
• Support the new-hire process, including employment documentation verification
• Administer new-hire orientations
• Assist field personnel with time-off requests
• Provide general support to Human Resources

Payroll:

• Monitor employee use of the payroll time-tracking system
• Reconcile and close out employee timesheets
• Coordinate with field supervisors to review and approve timesheets
• Complete full-cycle payroll processing as needed