Our Client is seeking a Property Management Coordinator .This role serves as a key liaison between tenants, vendors, and the property management team while ensuring administrative, operational, and financial processes are completed accurately and efficiently. The ideal candidate will be highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced office environment.
Responsibilities:
- Provide administrative support to the property management team
- Serve as a point of contact for tenants and assist with service requests and inquiries
- Coordinate meetings, special events, and office activities
- Assist with lease administration activities, tenant documentation, and insurance tracking
- Prepare vendor agreements, bid proposals, and service contracts
- Process invoices, purchase orders, expense reports, and tenant bill-back documentation
- Maintain property files, contracts, and insurance records
- Track contract renewals and certificate expirations
- Monitor work order activity and prepare status reports
- Assist with monthly reporting, budgeting activities, and operational projects
- Maintain office supplies and support general office operations
- Foster positive relationships with tenants, vendors, and business partners
Requirements
- Associate’s or Bachelor’s degree preferred but not required
- 1+ years of administrative, customer service, property management, real estate, or office coordination experience
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency with Microsoft Office, including Excel, Word, and Outlook
- Ability to handle confidential information professionally
- Experience supporting commercial real estate, property management, facilities, or operations teams is a plus
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