Our Client is seeking a highly organized Property Administrator to support a busy property operations team. This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, and providing exceptional customer service. The ideal candidate is detail-oriented, proactive, and comfortable handling a variety of administrative, operational, and customer-facing responsibilities. This position offers strong potential for long-term growth and permanent employment.
Responsibilities:
- Provide administrative support including phone support, correspondence, filing, and report preparation
- Schedule and coordinate meetings, events, and other team activities
- Assist with tenant communications and service requests
- Support lease administration activities and maintain accurate records
- Prepare and coordinate service contracts, vendor documentation, and bid proposals
- Process and code invoices for approval
- Maintain contracts, certificates of insurance, and related documentation
- Track contract and insurance expirations and ensure records remain up to date
- Monitor and maintain work order tracking systems
- Prepare monthly reports and documentation for leadership
- Maintain purchase order records and related files
- Assist with budget tracking, expense reports, and billing activities
- Process timesheets and various administrative requests
- Maintain office supplies and support day-to-day office operations
- Build and maintain positive relationships with clients, tenants, vendors, and internal stakeholders
Requirements
- 2+ years of administrative, office support, customer service, or coordination experience
- Strong Microsoft Office skills, including Outlook, Excel, Word, and Teams
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to prioritize multiple tasks and meet deadlines
- Ability to work independently and take initiative
- High attention to detail and accuracy
Preferred Qualifications:
- Accounts Payable or Accounts Receivable experience
- Contract administration experience
- Property management or commercial real estate experience
- Experience supporting multiple stakeholders in a professional office environment
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