Our client is seeking a Office Manager

Responsibilities

How You’ll Make an Impact

New Joiner Onboarding

• Coordinate end-to-end onboarding for new hires: documentation collection and Day 1 readiness — desk, access card, welcome kit, and orientation logistics.
• Partner with IT to ensure laptops, peripherals, phones, software licenses, and system access are provisioned and tested before the start date.
• Be the friendly first point of contact for new joiners’ admin and workplace questions, resolving or routing them quickly.
• Keep onboarding checklists, trackers, and records accurate and up to date.

Office Building & Facility Management

• Keep the office running day to day: front desk, meeting rooms, cleanliness, seating, and general upkeep.
• Liaise with building management on maintenance, access, security, parking, and facility requests or issues.
• Manage facilities vendors (cleaning, maintenance, security, fit-out) — scheduling, quality checks, and coordinating payments with Finance.
• Conduct regular walkthroughs to pre-empt issues and keep the workplace safe, functional, and presentable.

Pantry & Office Supplies

• Own pantry stock — monitor consumption, replenish supplies, and manage relationships with pantry and grocery vendors.
• Maintain stationery and consumables inventory; reorder before stock runs out.
• Track spend against budget and flag anomalies or opportunities to optimise.

Travel & Logistics (Business Trips)

• Arrange business travel for employees — flights, accommodation, ground transport, and itineraries — in line with company travel policy.
• Coordinate travel documentation and visa support for business trips where required.
• Manage bookings, changes, and cancellations; reconcile travel expenses and invoices with Finance.
• Serve as the go-to contact for travel queries and on-trip support.

IT Asset Management

• Maintain the office asset register: issuance, returns, repairs, replacements, and write-offs.
• Partner with IT to track laptops, peripherals, phones, access cards, and licenses across their lifecycle.
• Coordinate asset provisioning for joiners and recovery for leavers; keep records audit-ready.
• Triage and route basic IT and equipment requests, and close the loop with employees.

What You Bring

• 4 years + of experience in HR administration, office administration, facilities, or a combined HR–Admin role — ideally in a fast-paced tech, fintech, or financial services environment.
• Hands-on experience with onboarding coordination, office and vendor management, and travel arrangements.
• Strong organisational skills and attention to detail; comfortable juggling multiple requests and priorities at once.
• A proactive, service-minded approach — you anticipate needs and solve problems before they escalate.
• Comfortable with HRIS and admin tools and spreadsheets (e.g., BambooHR, Workday, Google Workspace, Excel).
• Discretion and reliability in handling sensitive employee information.
• Bachelor’s degree preferred.

Your X-Factor

• A quiet problem-solver — you sort things out before anyone knew there was an issue, and take genuine pride in a Day 1 that goes flawlessly.
• Detail-oriented as a default — whether it’s an asset register, a pantry reorder, or a travel itinerary, your records are always accurate and your follow-through is dependable.
• Commercially minded — you track spend, flag anomalies, and look for optimisation opportunities without being asked.
• A reliable connector between teams — you navigate People, IT, Finance, and vendors fluently, and close loops without letting things fall through the cracks.
• Calm and adaptable in a fast-paced environment — you thrive when the pace picks up and don’t need every process spelled out to deliver a great outcome

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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