As a member of the Meetings and Registration Team, the Meetings Manager participates in soup-to-nuts planning for multiple meetings per year. Organization, detail-oriented and coordination skills are critical to your success when it comes to the logistics and educational components for planning face-to-face, virtual, and hybrid meetings. We seek someone who can be comfortable in leading a team when it comes to making decisions and providing direction at all levels of the project. Lastly, the right candidate will be able to exercise their analytical skills when interpreting and evaluating available data post-meeting.

Duties:

• Coordinates and manages meeting and tradeshow logistics
• Execution of face-to-face and virtual meetings
• On-site meeting management, collaborate with outside vendors, and hotel staff to facilitate effective teamwork
• Manage the end to end abstract and ePoster submission process for annual meeting
• Oversees RFP, site selection and contract negotiation process
• Manage housing process by working directly with the hotel(s) to create master room list, monitor pick up reports, pace reports and rooming lists
• Maintain budget awareness and execute within set parameters
• Delivers phone-based customer support while contributing to the team that managed the call queue

Requirements:

• Bachelor’s degree and/or CMP designation preferred
• 3+ years of experience in a meeting planning role
• Past medical association experience and an understanding of ACCME Policies and Procedures, preferred
• Skilled at creating, planning, and executing tradeshow logistics
  • Bring the creativity! Particularly around sponsorships, exhibitor relations, and revenue generating opportunities
• Adept at understanding various online virtual event and meeting platforms (ie., Zoom)
• In-depth knowledge of meeting planning principles and practices
• Excellent interpersonal, oral and written communication skills required
• Collaborative and team-oriented required
• Attention to detail, and strong multi-tasking skills with a comfort in maintaining multiple projects
• Some travel required

• Are you interested in this position?

   

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