Our Client Currently looking for Finance Administration Officer

What you’ll actually do

• Maintain organised filing systems (physical and digital) for Finance, Procurement, and Legal documents.
• Handle printing, scanning, document preparation, and arranging signatures for internal and external use.
• Coordinate submissions to public authorities (e.g., Ministry of Tourism), ensuring proper documentation and follow-up.
• Support Legal team in managing contracts, certifications, KYC documents, and onboarding packs.
• Prepare, collect, and route documents for signature and maintain clear audit trails.
• Assist in tracking legal documents, renewal dates, and compliance-related requirements.
• Contact new vendors to collect KYC and registration documentation.
• Coordinate with the Security team to initiate and follow up on vendor onboarding checks.
• Assist in invoice receiving workflows by matching incoming invoices to purchase orders in the system.
• Prepare payment request forms with complete supporting documentation.
• Contact vendors for statements, outstanding invoices, and reconciliation purposes.
• Perform credit card reconciliations and basic bank reconciliation tasks as assigned.
• Assist with VAT checklists and document preparation for VAT submissions, depending on experience.
• Work closely with the Financial Controller, Senior Financial Accountant, and CFO on administrative and financial coordination tasks.
• Support project teams, procurement, and legal teams with document flow, information gathering, and follow-ups.
• Provide general administrative support that contributes to efficient finance and corporate operation

Who We’re Looking For

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent experience in audit, accounting, or administrative roles will also be considered.
• 5+ years experience in accounting firms, audit, bookkeeping, or finance administration roles.
• Familiarity with financial documents (invoices, bank statements, loan documents, credit card statements) is essential.
• Experience coordinating documentation with external vendors or authorities is highly desirable.
• Good understanding of basic accounting workflows and documentation.
• Proficiency in MS Excel and comfort with ERP/accounting systems.
• Ability to manage high-volume documentation with accuracy.
• Strong organisational and filing skills (digital & physical).
• Very strong attention to detail and accuracy in documentation handling.
• Clear and professional communication style with internal and external parties.
• Ability to prioritise tasks and manage multiple requests simultaneously.
• Dependable, proactive, and capable of following structured processes independently.
• Collaborative mindset with willingness to support different teams.

• Are you interested in this position?

   

  Apply by clicking on the “Apply Now” button below!

   

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