Our Client is looking for an Executive Assistant & Workplace Coordinator to support senior leaders while serving as the front-of-house presence . You will play a central role in keeping executive operations running smoothly while ensuring the office environment is welcoming, organized, and well-managed. You will partner closely with multiple executives to manage priorities, coordinate schedules, and support day-to-day operations. At the same time, you will act as the primary point of contact for teammates, candidates, and guests, helping create a seamless and professional in-office experience.

What You’ll Do

• Manage executive calendars and scheduling, ensuring alignment across competing priorities and resolving conflicts proactively.
• Coordinate meetings and events, including logistics, materials, room bookings, and onsite or virtual setup.
• Partner across teams to plan and execute executive events, office-wide programming, and other initiatives, ensuring smooth coordination and a high-quality experience.
• Prepare and organize presentations, agendas, and briefing materials, and track follow-ups on key action items.
• Serve as the front desk lead, greeting guests, candidates, and vendors while managing office flow and ensuring a polished reception experience.
• Support office operations, including meeting room coordination, supplies, onboarding logistics, and general workplace needs.
• Assist with travel planning, expense reporting, and administrative workflows for executives.
• Partner with internal teams to ensure smooth communication and coordination across departments.
• Support office safety and security protocols, including visitor access, badge compliance, and coordination with building management.

Who You Are

• 7+ years of experience in executive support, office operations, or workplace coordination roles, with at least 3+ years supporting C-level executives.
• Experience managing complex calendars and scheduling for multiple stakeholders.
• Experience coordinating meetings, events, or office logistics in a fast-paced environment.
• Experience supporting administrative processes such as travel, expenses, or onboarding logistics.
• Experience interacting with external guests, candidates, or vendors in a professional setting.
• Comfortable handling confidential information with discretion.
• Experience working cross-functionally and managing multiple priorities simultaneously.

• Are you interested in this position?

   

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