We are seeking an Administrative Assistant who will be responsible for supporting three Vice Presidents (VP, Content Supply Chain, VP, Media Operations and VP, AI Content & Media Product) with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time.
Responsibilities:

• Provide administrative support: calendar management, book travel and process expenses, execute various department projects
• Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly
• Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end to end support pre and during events.
• Organize internal and external meetings
• Schedule appointments and maintain calendar
• Manage & oversee relevant invoicing, vendor agreements, etc
• Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members

Qualifications
Basic Requirements:

• 3+ years prior relevant experience, supporting Senior Executives

Desired Characteristics:

• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Ability to successfully multitask and meet deadlines
• Excellent at problem-solving, taking initiative, and being very resourceful
• Demonstrable communication skills
• Excellent writing and organizational skills with attention to detail
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Excellent interpersonal skills and grace under pressure
• Keen understanding of how to consistently “move the ball forward” in varied circumstances

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