Duties and responsibilities

• Provide administrative support to a remote-based leadership team across Marketing, Media, Analytics, Education Foundation, and Technology, including calendar management, meeting coordination, and logistical support

• Prepare and submit expense reports for assigned leaders using online finance systems

• Coordinate and schedule internal and external meetings, including preparing agendas, capturing meeting minutes, and organizing materials

• Document meeting notes, action items, and next steps; track progress and follow-ups using tools such as Asana

• Maintain organized and accessible meeting records, documentation, and shared files in systems such as SharePoint

• Collaborate with team members and cross-functional partners to provide administrative and operational support as needed

• Support communication flow between leaders and team members by coordinating schedules, sharing information, and assisting with routine communications

• Attend meetings with project or development teams to capture notes, maintain assignment lists, and route tasks appropriately for follow-up

• Assist with coordination of content-related initiatives (e.g., podcasts, events, meetings) by supporting scheduling, outreach, and documentation as directed

• Support team operations by assisting with content posting, scheduling, list management, and basic reviews for accuracy (e.g., names, titles, dates) when needed

• Work with colleagues across departments to ensure smooth workflow and timely completion of administrative tasks

• Perform additional administrative and operational duties assigned to support business needs

Qualifications

• Bachelor’s degree in communications or business (preferred)
• 3 years of administrative, office, or operational support experience
• Discipline to successfully work in a collaborative environment where assignments may include tasks with or without close supervision
• Ability to manage multiple projects and deadlines simultaneously
• Strong attention to detail and accuracy
• Proficiency in project coordination and excellent organizational skills
• Strong written and verbal communication skills
• Professional maturity, discretion, and sound judgment when handling sensitive information

• Ability to build effective working relationships with internal teams and external partners

• Are you interested in this position?

   

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