Our Client is seeking an organized and detail-oriented Senior Music Coordinator to support music operations, project coordination, and executive-level administrative activities within a fast-paced entertainment environment. This role combines music coordination, project management, and executive support responsibilities while partnering with internal and external stakeholders throughout the lifecycle of music-related projects and productions.
Key Responsibilities: Music Coordination & Project Support:
- Coordinate music-related projects from development through final delivery
- Maintain and track music assets, including recordings, cue sheets, lyric sheets, budgets, and related documentation
- Support music sourcing, research, artist discovery, and project-related music initiatives
- Prepare and distribute project briefs and maintain project tracking information
- Track deadlines, milestones, and deliverables across multiple projects simultaneously
- Coordinate with internal teams and external partners to support music-related workflows
- Assist with music rights, licensing, clearance, and administrative activities as needed
Executive & Administrative Support:
- Manage complex calendars, schedules, and meeting coordination
- Support communications, correspondence, and follow-up actions
- Schedule meetings, prepare materials, and document meeting notes when required
- Conduct research and prepare reports, presentations, and project updates
- Maintain organized records, contacts, and project documentation
Event & Stakeholder Coordination:
- Coordinate screenings, events, meetings, and special projects
- Serve as a liaison between creative teams, business partners, vendors, and stakeholders
- Support collaboration among production, music, legal, and operational teams
- Ensure projects remain on schedule and stakeholders are informed of key milestones
Requirements
- 3+ years of experience supporting music professionals, creative teams, or entertainment industry operations
- Knowledge of the music production process from concept through final delivery
- Strong understanding of the music, media, or entertainment industry
- Excellent organizational, project management, and time-management skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and ability to work independently
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite, Outlook, Word, Excel, and PowerPoint
Preferred Qualifications:
- Experience supporting senior-level executives
- Familiarity with music rights, licensing, and clearance processes
- Entertainment, media, film, television, or music industry experience
- Experience coordinating events, screenings, or creative projects
- Knowledge of music publishers, record labels, libraries, and industry resources
Key Competencies:
- Music Coordination
- Project Management
- Executive Support
- Music Industry Knowledge
- Event Coordination
- Scheduling & Calendar Management
- Stakeholder Communication
- Research & Administration
- Organization & Time Management
- Attention to Detail
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