Our Client Currently looking for Executive Assistant, Marketing
What you’ll do:
Executive & Business Support
- Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
- Coordinate meetings, executive reviews, leadership offsites, and customer engagements.
- Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
- Capture meeting notes, track action items, monitor progress, and help ensure commitments are completed.
- Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
- Exercise sound judgment when interacting with internal and external stakeholders, representing the CMO with professionalism and discretion.
- Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.
Planning, Budget & Operations
- Assist with department budget tracking, purchase requests, invoice processing, and other administrative financial activities.
- Process executive expense reports accurately and in a timely manner.
- Coordinate planning and logistics for team meetings, offsites, customer visits, executive events, and cross-functional initiatives.
- Ensure all required materials, information, and logistics are prepared for key meetings and executive engagements.
- Serve as the primary point of contact for day-to-day administrative needs across the Marketing organization.
Communications & Executive Presentations
- Prepare, edit, and format high-quality presentations, reports, executive communications, and other business documents.
- Translate executive guidance into polished PowerPoint presentations and supporting materials with exceptional attention to detail.
- Maintain organized documentation and ensure information is communicated clearly and professionally.
Travel & Executive Events
- Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Provide on-site executive support during major company events, customer meetings, trade shows, and industry conferences, including occasional travel as required.
- Partner with other Executive Assistants to coordinate Executive Team activities and support company-wide events.
Executive Partnership
- Handle highly confidential information with the utmost discretion and professionalism.
- Build strong working relationships across the executive team, Board interactions, customers, and external partners.
- Serve as a senior member of the Executive Assistant community by mentoring others, sharing best practices, and providing backup support across the C-Suite when needed.
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Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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