Commercial Assistant Property Manager

Job Overview

The Assistant Property Manager supports the Senior Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following but are not limited to the job specifications contained herein.  Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

Building Administration

• Provide administrative and operational support to the Senior Property Manager.
• Assist with payroll, timekeeping, and personnel-related transactions as needed.
• Review and process accounts payable and receivable, including rent collection and vendor invoices.
• Manage the tenant work order process to ensure timely response and resolution.
• Assist with preparation of the annual budget, quarterly forecasts, and monthly management reports.
• Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
• Help implement company policies, procedures, and property management best practices.
• Ensure timely and accurate submission of property reports and accounting data through company systems.

Building Operations

• Assist with property inspections to ensure cleanliness, safety, and compliance with operational standards.
• Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
• Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
• Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.

Tenant Relations

• Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
• Ensure tenant requests are addressed promptly, with proper documentation and follow-up.
• Maintain and update the building’s Tenant Guide and communication materials.
• Assist in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.

Public Relations and Community Involvement

• Represent the property and company in local business, civic, and community organizations as directed.
• Support the property’s involvement in philanthropic and downtown development events that promote community engagement.

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